MMCGME offers personalized one-on-one or group session training. Whether you are new or seasoned, we are here to help in any way we can.  We provide training on the modules in Residency Management Suite (RMS), how to prepare for a new academic year, and more. Please see below for all our current training sessions (in order of importance).  Each sessions has a description, estimated training duration, what you will learn, helpful resources, and a link request a training session.  If you are unsure of what training you need or have any questions, please email [email protected].​
  • Block Schedules (required)
  • Introduction to RMS & GME Payment
  • Preparing for a New Academic Year
  • Evaluations
  • Conferences
  • Onboarding & Checklists
  • Curriculum​
  • Portfolio Review
  • Scholarly Activity
  • ​Logger
  • Journals
  • Custom Reports
  • Work Hours
  • Agreements​

TRAINING SESSION INFORMATION

Block Schedules

  • Description
  • What You Will Learn
  • Training Materials
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​The Block Schedule displays information about residents and fellows rotating to different services throughout the year. Hospitals and clinic sites rely on the block schedule to be able to plan for your trainees arrival and to ensure they have a successful rotation. The block schedule impacts the finance module which is used for billing and reimbursement. It also feeds information into other modules such as evaluations, curriculum, work hours, and more. Due to the importance of block schedule, this training is required! 
During the Block Schedule training session you will learn:
  • The importance of an accurate block schedule
  • How to create an academic year
  • How to view and create rotation favorites
  • How to request a new rotation or request a rotation be edited or archived
  • How to create the block schedule on the web
  • How to edit/delete a block schedule
  • How to copy a block schedule
  • How to create a block schedule using MedScheduler
  • Creating custom views
  • Creating a block schedule for faculty
  • How to set up rotation requirements
  • How to set up icalendar
  • How to run the block gap tool

Introduction to RMS & GME Payment

  • Description
  • What You Will Learn
  • Training Materials
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This training session gives an overview of the web-based software, Residency Management Suite (RMS) and the GME payment process. We will introduce you to the variety of modules available in RMS and explain block scheduling and assignment scheduling in more detail. By the end of the training, you will know what you are responsible for in the GME payment process and what you are required to maintain in RMS.
During the Introduction to RMS & GME Payment training session you will learn:
  • History and background of MMCGME
  • Sources of GME Funding
  • Differences between DME & IME 
  • GME payment process 
  • MMCGME required documentation
  • Statement of Activity reports​
Below are the training materials  for the Introduction to RMS & GME payment training: 
Additional Resources:
*Last updated March 2021

Preparing for a New Academic Year

  • Description
  • What You Will Learn
  • Training Materials
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Preparing for a New Academic Year is highly important as it helps set up your program for success! There are a few tasks that have to be completed in RMS before the start of each new academic year.  During this training session, we will review what needs to be done and how to do it. In addition, we will provide you with the resources needed to check basic configurations to ensure compliance with program and hospital policies.  
During the Preparing for a New Academic Year  training session you will learn:
  • Where to update program personnel
  • Where to create a new academic year
  • How to perform an ERAS import
  • Where to create program specific checklists
  • Where to review your rotation names
  • How to request edits to rotation names
  • How to use the MMCGME rotations correctly
  • How to build a block schedule for trainees & faculty
  • How to manage curriculum definitions
  • Where to review/manage your evaluation forms
  • How to set up your sessions for the next academic year
  • How to verify your procedure list
  • How to edit roles, location, patient and visit types
  • How to copy conferences
  • How to create and update survey forms
  • How to check/edit semi-annual review forms
  • How to schedule reviews for the year
  • How to create and update journal assignments
  • How to review and edit your assignments
  • How to update home page resources
  • How to update policies
Below are the training materials and helpful resources for the Preparing for a New Academic Year training: 
​Additional Resources: 
*Last updated February 2025

Evaluations

  • Description
  • What You Will Learn
  • Training Materials
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Evaluations are an effective way to monitor your programs performance from multiples angles. During this training session, we will review all aspects of the evaluation module, and will show you how to create evaluation forms, set up evaluation sessions, view evaluation reports, and more.   
During this Evaluations training session you will learn:
  • How to create, edit, archive and delete evaluation forms
  • How to tag milestones and sub-competencies to your evaluations
  • How to distribute your forms
  • How to add manual matches to evaluations
  • How to send back declined evaluations
  • How to troubleshoot matches
  • How to view, completed, declined, delinquent, high/low scores, on hold evaluations or pending signatures on evaluations
  • How to run evaluation reports
  • How to create program evaluations

Conferences

  • Description
  • What You Will Learn
  • Training Materials
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This training is designed to provide instruction in managing conferences and didactics for your program in RMS.  Using the Manage Conferences page, you can oversee all of your conferences in one place and view their statuses at a glance.  There are also options available for scheduling, communicating, evaluating and reporting the educational experiences your program offers, and more.
During the Conference training session you will learn: 
  • Setting up conference details
  • Setting up attendance requirements
  • How to generate attendance rosters
  • Creating a new conference (stand-alone or recurring)
  • Creating conference QR codes to take attendance
  • How to create and manage conference surveys
  • How to manage conferences 
  • How to utilize the conference calendar
  • How to copy and edit conferences
  • How to assign speakers
  • How to send attendee and speaker notifications​
Below are the training materials for the Conferences training:
*Last updated October 2024

Onboarding & Checklists

  • Description
  • What You Will Learn
  • Training Materials
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This training is designed to show the user how to create Onboarding, Advancement, and In-Rotator Checklists to automate the distribution and collection of documents that trainees must complete for their training.  GME administrators and program coordinators can design a checklist to meet their needs. 
During the Onboarding & Checklist training session you will learn:
  • How to create checklist steps
  • How to add them to the checklists
  • How to distribute the checklists
  • How to set up checklist notifications
  • How to manage checklist
  • How to copy or delete a checklist

Curriculum

  • Description
  • What You Will Learn
  • Training Materials
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The Curriculum module offers you a place to store rotation goals and objectives, and provides the ability to distribute them to residents and fellows prior to their scheduled rotations. The program administrators are able to generate confirmation reports and use them as a method for documenting the trainees have received the goals and objectives, and that they have read and understand them prior to the start of the rotation. 
During the Curriculum training session you will learn:
  • How to create a curriculum definition
  • Updating existing curriculum
  • How to swap out old documents
  • Archive/unarchive a curriculum definition
  • Generate curriculum reports
Below are the training materials for the Curriculum training:
*Last updated February 2024

Portfolio Review

  • Description
  • What You Will Learn
  • Training Materials
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The Portfolio Review is designed to contain and organize evidence of learning and that trainees are working towards goals and objectives set by their program. Program administrators can configure the module to capture the information their program uses for reviews. Reviews gather trainee performance data from many areas of the software to facilitate semi-annual Program Director reviews and quarterly Advisor Reviews. It offers customized performance feedback and centralized Portfolio Review Management. Some of the reporting areas include Evaluations, Milestones, Procedure Logger, Schedules, Personnel, Curriculum, Duty Hours, Conferences and Scholarly Activities. Only people with the work role of Resident can be scheduled for a Portfolio Review and the reviews only pull data for the resident's current program.
During this Portfolio Review training session you will learn:
  • How to prepare to use portfolio reviews
  • Creating form template
  • Scheduling Reviews
  • Managing Reviews
  • View reviews on the calendar
  • Locking a review
  • Configuring Email Notifications
  • Viewing and signing reviews
  • Create a review team
  • Manually capture data
  • Automatically capture data
  • Reports
​Below are the training materials for the Portfolio Review training:
Additional Resources:
*Last updated February 2024

Scholarly Activity

  • Description
  • What You Will Learn
  • Training Materials
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Residents can use Scholarly Activities to record presentations, articles they’ve authored, publication of original research or review articles in peer reviewed journals, chapters in textbooks; publication or presentation of case reports; clinical series at local, regional, or national professional and scientific society meetings; or participation in national committees or educational organizations.
During the Scholarly Activity training session you will learn:
  • How to set up scholarly activity forms
  • How to manage activities
  • How to log scholarly activities
  • How to edit/delete scholarly activities
  • How to add ADS categories
  • How to edit, copy and delete scholarly activity forms
  • How to archive/unarchive scholarly activity forms
  • How to run scholarly activity reports

Logger, Log Books, & Continuity Clinic

  • Description
  • What You Will Learn
  • Training Materials
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This module tracks information about procedures performed by learners in your program. Procedure Logger, Log Books and Continuity Clinic are all included in this module. Procedure Logger is designed to help track information about procedures performed by learners in your program. Log Books can be used to gather data not collected by other modules. The Continuity Clinics feature is used to track and report on patient visits, including associated diagnoses and procedures. Supervisors are able to pass or not pass patient visits that residents record. After this training session you will be able successfully create and manage procedure logger, run reports and more. 
During the Logger Module training session you will learn:
  • How to set up your diagnosis list, procedure lists, patient types, visit types, locations types & how to create custom field
  • How to configure the module
  • How to check procedure privileges
  • How to run procedure logger reports
  • How to import logs into the ACGME case log system
​Below are the training materials for the Logger training:
*Last updated February 2024

Journals

  • Description
  • What You Will Learn
  • Training Materials
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The Journal module is a Practice-Based Learning and Improvement tool that gives trainees a place in the software to capture their reflections on individual learning experiences and analyze those experiences by writing about them [see Common Program Requirement IV.A.5c)]. After this training session you will know how to create and manage journal assignments.
During this Journal Module training session you will learn:
  • How to create journal assignments
  • How to log a journal entry
  • How to manage journals
  • How to delete assignments
​Below are the training materials for the Journals training:
*Last updated February 2024

Custom Reports

  • Description
  • What You Will Learn
  • Training Materials
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Custom Reports is a module within RMS designed to gather data from the software using specified data sources. Custom Reports offers a variety of ways to filter and sort data making Custom Reports more flexible than other reports in the database. During this training, there will be time to create and receive assistance in creating custom reports.
During the Custom Reports training session you will learn how to:
  • Create your own custom report
  • How to pick the best report source to get accurate results
  • How to filter columns in your report
  • How to add more columns to your Report Source
  • How to generate a custom report
  • How to copy custom report to other programs
  • How can you manage security in your custom report
Below are the training materials for the Custom Reports training:
*Last updated February 2024

Work Hours

  • Description
  • What You Will Learn
  • Training Materials
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The Work Hours module collects and reports on learner's work hours. After configuring the work hour rules and setting up the basic options, the software will check work hour logs for rule violations. The work hours checking by rotation is based on the ACGME Policies and Procedures Work Hour Policy IV.A.2.  ​This training is designed to provide instruction in Work Hour review and rule tracking using RMS.  MMCGME residency and fellowship programs use the RMS Work Hour module to track resident activities for GME payment and reimbursement. This training also focuses on additional ways to use the information stored in the Work Hours module for program purposes. 
During the Work Hours training session you will learn how to:
  • How to configure the work hour rules
  • How to set up the basic options
  • How to set up work hour logging reminders
  • How to approve/edit/delete resident logs
  • How to generate work hour reports
Below are the training materials for the Work Hours (previously known as Duty Hours) training:
Additional Resources:
*Last updated October 2020

Agreements (AIPA's, PLA's, etc)

  • Description
  • What You Will Learn
  • Resources
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According to the ACGME, programs and institutions are required to have Program Letters of Agreement (PLA) in place if they send residents to other locations to train. The agreement defines the relationships between programs and sites that participate in Graduate Medical Education. The Agreements module is a resource for GME and program administrators to store and track agreements. Currently, we do not have a training session pertaining to agreements. If you are interested in learning more about this module, please email MMCGME at [email protected].
Currently, we do not have a training session pertaining to agreements. If you are interested in learning more about this module, please email MMCGME at [email protected].
If you or your department would like individualized training on a different area or have any questions, please complete this brief form or email [email protected].