- Best Practices
- These best practice recommendations are in use by some MMCGME hospitals and are put forth by the MMCGME Operations Committee after careful consideration and review by the Hospital Onboarding Workgroup. The best practice recommendations are intended to promote efficient and effective onboarding of all residents and fellows at the teaching hospitals (that are part of the MMCGME consortium) where they train.
- Programs are responsible for ensuring that…
- All trainee documentation and data is up-to-date in RMS
- Block Schedules are updated in RMS in real time
- Last minutes rotation swaps are kept at a minimum and sites are immediately notified of changes
- Trainees have access to necessary onboarding information in advance
- Faculty education
- Teaching sites are responsible for ensuring that…
- They identify the trainees that will be coming to their site in advance
- Onboarding trainees for a full academic year if possible
- Use RMS checklists to assist in onboarding
- They work with programs and trainees to ensure that onboarding processes are followed
- Programs are responsible for ensuring that…
- These best practice recommendations are in use by some MMCGME hospitals and are put forth by the MMCGME Operations Committee after careful consideration and review by the Hospital Onboarding Workgroup. The best practice recommendations are intended to promote efficient and effective onboarding of all residents and fellows at the teaching hospitals (that are part of the MMCGME consortium) where they train.
- What’s In RMS?
- The document is an informational quick guide to the types of information that can be found in New Innovations regarding residents and fellows.This document can be shared with a program’s training sites to assist in educating sites on the use of RMS. MMCGME can provide training sites with administrative logins to New Innovations so that sites can find the information that they need in RMS, eliminating the need for multiple emails, spreadsheets, and other documents that have been previously used. Examples of information that can be found in RMS are:
- Trainee demographic information
- Schedules
- Affiliation agreements
- Evaluations
- Conference schedules
- Procedures
- Duty Hours
- ...and much more
- Trainee demographic information
- The document is an informational quick guide to the types of information that can be found in New Innovations regarding residents and fellows.This document can be shared with a program’s training sites to assist in educating sites on the use of RMS. MMCGME can provide training sites with administrative logins to New Innovations so that sites can find the information that they need in RMS, eliminating the need for multiple emails, spreadsheets, and other documents that have been previously used. Examples of information that can be found in RMS are:
- Where They Train
- This spreadsheet provides a list of all MMCGME GME programs and details the member, associate member and affiliated sites at which the programs rotate to. This tool for distributing onboarding checklists is updated by MMCGME Services each time they receive a rotation change request and is audited regularly against the annual FTE reports.
- The Importance of the Block Schedule (One Page)
- The Importance of the Block Schedule - Video
- This video highlights the importance of ensuring that all trainee block schedules are accurate and up to date. The RMS block schedules detail for each trainee where they will be training for each day of the academic year. The block schedules are divided into rotation intervals which drive the monthly billing and annually GME reimbursement processes. Hospitals and sites use the RMS block schedule information to onboard the trainees to the respective hospitals/sites. If trainee block schedules are incorrect for any reason, there will likely be delays in the trainee being able to rotate to the particular site. Delays vary from site to site and are typically anywhere from a few hours to several days, depending on site requirement.
- This video highlights the importance of ensuring that all trainee block schedules are accurate and up to date. The RMS block schedules detail for each trainee where they will be training for each day of the academic year. The block schedules are divided into rotation intervals which drive the monthly billing and annually GME reimbursement processes. Hospitals and sites use the RMS block schedule information to onboard the trainees to the respective hospitals/sites. If trainee block schedules are incorrect for any reason, there will likely be delays in the trainee being able to rotate to the particular site. Delays vary from site to site and are typically anywhere from a few hours to several days, depending on site requirement.
- Responsibility Matrix (RASI) - Best Practices
- Each of the MMCGME member and associate member institutions completed a RASI matrix detailing every required component of hospital onboarding and specified who is: Responsible, who approves, who supports and who needs to be informed (the sending program, site medical education office, site department and MMCGME). The results of the RASI matrix were then analyzed and discussed in detail with the hospital onboarding work group members and MMCGME operations committee co-chairs to come up with this best practice recommendation on who is responsible for each component of hospital onboarding.
- Responsibility Matrix (RASI)
- Each of the MMCGME member and associate member institutions completed a RASI matrix detailing every required component of hospital onboarding and specified who is: Responsible, who approves, who supports and who needs to be informed (the sending program, site medical education office, site department and MMCGME). The results of the RASI matrix informed the following best practice RASI.
- Pingboard
- The Communications Subcommittee of the MMCGME Operations Committee has selected Pingboard as a common tool to house contact information for individuals involved in medical education at all MMCGME affiliates and related medical organizations. Each MMCGME member organization has the ability to add people and teams that benefit their use of the tool.
- The Communications Subcommittee of the MMCGME Operations Committee has selected Pingboard as a common tool to house contact information for individuals involved in medical education at all MMCGME affiliates and related medical organizations. Each MMCGME member organization has the ability to add people and teams that benefit their use of the tool.