Main Purpose:
Collaboration of health systems and program sponsors in transparent allocation of graduate medical education FTE budgets based on a balance of supervision, the learning environment and financial resource optimization.
Objectives:
The health systems and program sponsors will partner to develop transparent guiding principles and an associated process to effectively evaluate and respond to requests for:
FTE Request Process
Collaboration of health systems and program sponsors in transparent allocation of graduate medical education FTE budgets based on a balance of supervision, the learning environment and financial resource optimization.
Objectives:
The health systems and program sponsors will partner to develop transparent guiding principles and an associated process to effectively evaluate and respond to requests for:
- New programs
- Changes to program complements
- Major program site changes and the impact to the site and /or program
- Funds Flow and Community Support issues
FTE Request Process
- All FTE changes, must be presented to the committee following the process and timeline. Details may be reviewed via this link.
- Submit requests via the form at this link.
- Troy Taubenheim will assist you with any questions you have about the form or the process, and can be reached at taube019@umn.edu.
- Complete and submit the form no later than 10 business days prior to the committee meeting in which it will be reviewed.
- Karin Schulze is the administrative point of contact and can be reached at schu4678@umn.edu.
- Requests will be reviewed administratively. You will be invited to have a faculty level representative from your department/program attend the meeting if the FTE request will be discussed. Recommended attendees: Program Director, Vice Chair for Education. If faculty level representation is not able to attend, an alternate such as an Education Manager, Program Coordinator or Finance Staff member may.
- The MMCGME Services team will work with you to arrange your attendance.
- The MMCGME Services team will notify the GME office and you regarding the outcome of the committee’s decision.
- If the committee approves the request the program will work with the GME Office on next steps.
- Adjustments to the FTE budget are managed by MMCGME (Troy Taubenheim at taube019@umn.edu).
This committee meets monthly on the fourth Tuesday of each month from 2-3:30 pm. See below for meeting due dates.
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Committee Meeting Date
January 25, 2022 February 22, 2022 March 22, 2022 April 26, 2022 May 24, 2022 June 28, 2022 July 26, 2022 August 23, 2022 September 27, 2022 October 25, 2022 November 22, 2022 2023 January 24, 2023 February 28, 2023 March 28, 2023 April 25, 2023 May 23, 2023 June 27, 2023 July 25, 2023 August 22, 2023 September 26, 2023 October 24, 2023 November 28, 2023 |
Complete Program Request Due Date
January 11,2022 February 8, 2022 March 8, 2022 April 12, 2022 May 10, 2022 June 14, 2022 July 12, 2022 August 9, 2022 September 13, 2022 October 11, 2022 November 8, 2022 2023 January 10. 2023 February 14, 2023 March 14, 2023 April 11, 2023 May 9, 2023 June 13, 2023 July 11, 2023 August 8, 2023 September 12, 2023 October 10, 2023 November 14, 2023 |
Supporting Information & Background
In March 2020 the MMCGME Board established an MMCGME FTE Oversight Committee that developed and now manages the process to review all requested changes to program FTE baseline established at each site.
Q: What is an FTE Baseline?
A; The baseline represents the minimum FTE count by program and hospital that the hospitals are committed to fund. The baseline will be the budget for all future years unless the program requests and receives approval through the committee for permanent changes to the baseline.
Q: How is the FTE Baseline different from the AY Budget?
A: Your program's FTE budget is the FTE baseline that you received unless you requested and received approval for a change by the subcommittee.
Q: What are the reasons for FTE changes made to baseline and reflected in the budget?
1. Baseline to budget discrepancies for FTE previously funded by the hospital.
5. Temporary complement changes (Guide available at this link)
6. Withdrawal from existing site
Q: Who can answer questions I have about the process?
A: Questions can be directed to Troy Taubenheim at taube019@umn.edu.
In March 2020 the MMCGME Board established an MMCGME FTE Oversight Committee that developed and now manages the process to review all requested changes to program FTE baseline established at each site.
Q: What is an FTE Baseline?
A; The baseline represents the minimum FTE count by program and hospital that the hospitals are committed to fund. The baseline will be the budget for all future years unless the program requests and receives approval through the committee for permanent changes to the baseline.
Q: How is the FTE Baseline different from the AY Budget?
A: Your program's FTE budget is the FTE baseline that you received unless you requested and received approval for a change by the subcommittee.
Q: What are the reasons for FTE changes made to baseline and reflected in the budget?
1. Baseline to budget discrepancies for FTE previously funded by the hospital.
- If your baseline does not reflect historical funding levels
- For any FTEs that require an annual request for approval. Including but not limited to:
- some fellowship FTEs with variable fill history
5. Temporary complement changes (Guide available at this link)
6. Withdrawal from existing site
Q: Who can answer questions I have about the process?
A: Questions can be directed to Troy Taubenheim at taube019@umn.edu.