FTE OVERSIGHT COMMITTEE
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Overview
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Members
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Meetings
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FTE Request Process
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Additional Information
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The FTE Oversight Committee promotes collaboration of health systems and program sponsors in transparent allocation of graduate medical education FTE budgets based on a balance of supervision, the learning environment and financial resource optimization. The health systems and program sponsors will partner to develop transparent guiding principles and an associated process to effectively evaluate and respond to requests for:
- New programs
- Changes to program complements
- Major program site changes and the impact to the site and /or program
- Funds Flow and Community Support issues
FTE Oversight Committee Members
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Allina Health:
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MMCGME Services:
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Last Updated: October 2024
This committee meets monthly on the fourth Tuesday of each month from 2:00 pm - 3:30 pm. Please see below for upcoming committee meeting dates and program request due dates.
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Committee Meeting Dates
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Complete Program Request Due Dates
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*Last Updated: October 2024
FTE Request Process:
FTE Request Resources:
- All FTE changes, must be presented to the committee following the process and timeline. Details may be reviewed via this link.
- Troy Taubenheim will assist you with any questions you have about the form or the process, and can be reached at [email protected].
- Complete and submit the form no later than 10 business days prior to the committee meeting in which it will be reviewed.
- Karin Schulze is the administrative point of contact and can be reached at [email protected].
- Requests will be reviewed administratively. You will be invited to have a faculty level representative from your department/program attend the meeting if the FTE request will be discussed. Recommended attendees: Program Director, Vice Chair for Education. If faculty level representation is not able to attend, an alternate such as an Education Manager, Program Coordinator or Finance Staff member may.
- The MMCGME Services team will work with you to arrange your attendance.
- The MMCGME Services team will notify the GME office and you regarding the outcome of the committee’s decision.
- If the committee approves the request the program will work with the GME Office on next steps.
- Adjustments to the FTE budget are managed by MMCGME (Troy Taubenheim at [email protected]).
FTE Request Resources:
Supporting Information & Background
In March 2020 the MMCGME Board established an MMCGME FTE Oversight Committee that developed and now manages the process to review all requested changes to program FTE baseline established at each site.
Q: What is an FTE Baseline?
A: The baseline represents the minimum FTE count by program and hospital that the hospitals are committed to fund. The baseline will be the budget for all future years unless the program requests and receives approval through the committee for permanent changes to the baseline.
Q: How is the FTE Baseline different from the AY Budget?
A: Your program's FTE budget is the FTE baseline that you received unless you requested and received approval for a change by the subcommittee.
Q: What are the reasons for FTE changes made to baseline and reflected in the budget?
1. Baseline to budget discrepancies for FTE previously funded by the hospital.
5. Temporary complement changes (Guide available at this link)
6. Withdrawal from existing site
Q: Who can answer questions I have about the process?
A: Questions can be directed to Troy Taubenheim at [email protected].
In March 2020 the MMCGME Board established an MMCGME FTE Oversight Committee that developed and now manages the process to review all requested changes to program FTE baseline established at each site.
Q: What is an FTE Baseline?
A: The baseline represents the minimum FTE count by program and hospital that the hospitals are committed to fund. The baseline will be the budget for all future years unless the program requests and receives approval through the committee for permanent changes to the baseline.
Q: How is the FTE Baseline different from the AY Budget?
A: Your program's FTE budget is the FTE baseline that you received unless you requested and received approval for a change by the subcommittee.
Q: What are the reasons for FTE changes made to baseline and reflected in the budget?
1. Baseline to budget discrepancies for FTE previously funded by the hospital.
- If your baseline does not reflect historical funding levels
- For any FTEs that require an annual request for approval. Including but not limited to:
- some fellowship FTEs with variable fill history
5. Temporary complement changes (Guide available at this link)
6. Withdrawal from existing site
Q: Who can answer questions I have about the process?
A: Questions can be directed to Troy Taubenheim at [email protected].
GME ADVOCACY COMMITTEE
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Overview
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Members
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Meetings
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Additional Information
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The GME Advocacy Committee consists of MMCGME member organizations that recognize that at both the Federal and State levels, our legislative officials are lacking an understanding of GME. The goal of this committee is to educate and advocate for GME while monitoring legislative activity that may effect funding for GME. The Board recognizes this committee will need to work closely with existing staff from the member organizations on these efforts. Below are the committee objectives:
- GME Education
- Communication with Federal and State Legislators
- Monitor GME Legislation
- GME PAC
GME Advocacy Committee Members
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Allina Health:
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HealthPartners/Regions Hospital:
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Last Updated: April 2024
This committee meets quarterly from 11:00am to 12:00pm. Please see below for meeting dates.
Committee Meeting Dates
- February 20, 2024
- May 21, 2024
- August 20, 2024
- November 19, 2024
*Last Updated: March 2024
For additional information, please email MMCGME at [email protected].
REIMBURSEMENT ADVISORY COMMITTEE
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Overview
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Members
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Meetings
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Additional Information
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The Reimbursement Advisory Committee meets monthly to oversee policies and procedures needed to ensure accurate GME reimbursement, which is accomplished by managing the standardization and use of the RMS system for calculating FTE's and supporting CMS audits. Please see below for the committees objectives:
- Identify and analyze reimbursement challenges that impact Minnesota teaching hospitals and recommend strategic solutions.
- Monitor the RMS system for purposes of accurate Medicare reporting.
- Support the efforts of the MMCGME Board and MMCGME Services.
- Review policy and regulation changes and make appropriate adjustments in the reimbursement process.
Reimbursement Advisory Committee Members
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Allina Health:
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Gillette Children's:
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Last Updated: October 2024
This committee meets every month on Wednesday from 9:30am to 10:30am.
Committee Meeting Dates
- December 18, 2024
- February 19, 2025
- April 16, 2025
- June 18, 2025
- August 20, 2025
- October 15, 2025
- December 17, 2025
*Last Updated: October 2024
For additional information, please email MMCGME at [email protected].
OPERATIONS COMMITTEE
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Overview
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Members
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Meetings
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Work Groups
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Additional Information
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The Operations Committee was formed in the spirit of continuous improvement, this committee intends to reduce redundancies and inefficiencies in shared work relating to trainees. Through our work, the committee will increase communication and partnership between MMCGME member institutions. The main duties of the operations committee are:
The operations committee formed work groups that were designed to strengthen collaboration, improve processes, increase efficiency, and to gather input from our sponsoring members. The work groups are:
- Assignment clean-up
- Rotation protocol analysis
- Software enhancement communication and support
- Identify level of RMS use at Hospital, Program and Sponsor
- Determine opportunities for software tool through enhancement requests
The operations committee formed work groups that were designed to strengthen collaboration, improve processes, increase efficiency, and to gather input from our sponsoring members. The work groups are:
- Block Schedule & Onboarding
- RMS Enhancements & Utilization
- Coordinator Development, Appreciation, & Conference Planning
- Communications & MedEd To Go
Operations Committee Members
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Allina Health:
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MMCGME Services:
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*Last Updated: October 2024
COMING SOON!
*Last Updated: October 2024
Block Schedule
Objective
- Eliminate redundant tasks across sites and programs.
- Identify pain points and reduce duplicative processes for trainees
- Members engage stakeholders at their sites to achieve desired outcomes.
Members
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Gillette Children’s:
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University of Minnesota:
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Communications & MedEd To Go
objective
- Bring together key stakeholders and resources to help provide a common effort to address the various communication issues, concerns and best practices.
- Manage and promote the MedEd To Go software.
members
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HealthPartners:
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MMCGME:
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resources
Coordinator Development: Appreciation, Conference Planning
objective
Organize and plan:
- Annual Conference for coordinators and directors
- Educational meetings
- Coordinator appreciation events
members
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Children's Hospitals:
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University of Minnesota:
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Onboarding
objective
- Identify and act on opportunities for improvement related to onboarding across MMCGME member institutions.
- Share best practices, reduce duplication, and streamline Graduate Medical Education (GME) resident and fellow onboarding processes.
members
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Essentia:
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MMCGME:
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resources
For additional information, please email MMCGME at [email protected].
RMS Enhancements & Utilization
objective
- Software Optimization:
- Assignment clean-up
- Rotation protocol analysis
- Software enhancement communication and support
- Identify level of RMS use at Hospital, Program and Sponsor
- Determine opportunities for software tool through enhancement requests
members
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HealthPartners:
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University of Minnesota:
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resources
*Last Updated: October 2024
The main duties of the Operations Committee are increasing RMS software utilization and reducing duplication and redundant work across training sites. Please see below for the main duty objectives.
Increased RMS Software Utilization
Standing Item, report from MMCGME Services:
Reduced Duplication & Redundancy across Training Sites
Eliminate redundant tasks across sites and programs.
Standing Item, report from MMCGME Services:
- Software Optimization: Assignment clean-up, Rotation protocol analysis, and Software enhancement communication and support
- Identify level of RMS use at Hospital, Program and Sponsor
- Determine opportunities for software tool through enhancement requests
Reduced Duplication & Redundancy across Training Sites
Eliminate redundant tasks across sites and programs.
- Identify pain points and reduce duplicative processes for trainees
- Members engage stakeholders at their sites to achieve desired outcomes.
*Last Updated: October 2024